FREDERICK COUNTY PUBLIC SCHOOLS

HAYWARD COMPLEX

PURCHASING DEPARTMENT

33 THOMAS JOHNSON DRIVE

FREDERICK, MARYLAND 21702

Telephone  #301-644-5219

Fax  #301-644-5213

 

 Dear Sir/Madam:

 

The Frederick County Public School System maintains a list of pre-approved prime contractors to be considered for new school construction, renovation and/or major repair projects over $250,000 for the period ending August 31, 2008.  Pre-qualification is done on an open enrollment basis throughout the three (3) year period.

 

In order to become pre-qualified as a prime contractor to obtain plans and specifications, firms interested in furnishing such services must submit a Contractor’s Questionnaire and receive written approval.  A questionnaire is enclosed. Send the completed application to the Purchasing Department, Frederick County Public Schools, 33 Thomas Johnson Drive, Frederick, Md.  21702.

 

The completed questionnaire should be submitted to the Purchasing Department with the following documents:

 

1.  Copy of company’s current State of Maryland license.

2.  Copy of insurance certification for both general liability and comprehensive

     automobile liability of a minimum of $1,000,000.00/each.

 

A list of pre-approved contractors shall be maintained after an evaluation of the questionnaires based upon the following:

 

            1.  Past performance on previous work in terms of work quality, ability to adhere to

                 schedule and cost limitations.

            2.  Bonding capability and compatibility of firm size to dollar value of proposed

                 projects.

            3.  Evidence of insurance for both general liability and comprehensive

                 automobile liability of a minimum of $1,000,000/each.

            4.  Satisfactory references of principal projects completed by the firm for each trade

                 your company is applying for pre-qualification.

5.      Proof of license from the appropriate licensing authorities, such as the Maryland

      Department of Assessments and Taxation, Maryland Department of Regulation, or

      any other applicable local, state or federal licensing authority.  Bidder must at least be

      licensed by the State of Maryland as a contractor.

            6.  A credit verification may be performed by the Frederick County Public Schools’

                 staff.

            7.  Any other criteria deemed important by the purchasing officer.

 

 

 

 

The Purchasing Department will issue letters of approval/non-approval within one month of receipt of this application.  In some instances a qualified approval may be given.  In this case the contractor, if in contention for a bid award would be required to provide additional evidence of experience and possibly meet with staff to ascertain qualifications.

 

As soon as it has been determined that new school construction, renovation or major repair services are needed for a large project, the Purchasing Department will notify all firms in the appropriate categories on the approved pre-qualified list.  Bidding documents will be issued by the Purchasing Department to pre-qualified contractors only. Bids from pre-qualified contractors will be received and opened; where as bids from non-approved contractors will be returned unopened to them.

 

The bidder’s list for construction projects under $250,000 is based on a separate Bidder’s List application. Also pre-qualification for computer cabling/network integration projects and asbestos abatement projects are handled as separate forms; contact the Purchasing Department by telephone at (301) 644-5211 or visit www.fcps.org/dept/purchasing/index.htm to obtain.

 

Frederick County Public Schools retains the right to modify our pre-qualification requirements, which may include rescinding or changing a contractor’s approval status at anytime.

 

The Frederick County Public School System does not discriminate in admissions, access, treatment, or employment in its programs and activities on the basis of race, color, gender, age, national origin, religion, or disability.  For more information contact the Executive Director of Legal Affairs at (301) 694-1313.

 

Thank you for your interest in bidding to the Frederick County Public Schools.

 

                                                                                                Sincerely,

 

 

                                                                                                Lisa Freeman,

                                                                                                Purchasing Officer